Applicant management / Career portal
Contact for applicants (withdrawal/request for information):
Contact via applicant management system and e-mail
In our career portal, we provide you with a contact form for easy contacting. The data entered in the input mask will be transmitted to INIT and stored. In addition, the IP address of the user as well as the date and time of the transmission are stored at the time of sending.
Alternatively, it is possible to contact INIT via the provided e-mail address. In this case the personal data of the user transmitted with the e-mail will be stored.
The data will not be passed on to third parties. The data will be used exclusively for processing the request. The legal basis for the processing of the data is Art. 6 para. 1 a) GDPR, if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 f) GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 b) GDPR §26 para. 1 BDSG (neu).
The processing of personal data is solely for the purpose of processing the contact. In the case of contact by e-mail, this also includes the necessary legitimate interest in the processing of the data.
The other personal data processed serves to prevent misuse of the contact form and to ensure the security of our information technology systems. An automated decision making process, in particular an automated decision on your application, or profiling does not take place.
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. This is the case for the personal data from the input mask of the contact form and those sent by e-mail, when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified. Applicant data will be converted to basic data 6 months after the final conclusion of the application process (rejection/cancellation) and will be deleted after 12 months.
The transfer to basic data represents an anonymization of the applicant data, which finally contains the following data:
- Reason for rejection
- Mode of receipt of the application
- Date of birth reduced to the year of birth
- Country of origin
- Release Talent Pool
- How did they find us?
- Portal access
The user has the possibility to revoke his consent to the processing of personal data at any time. To do so, the user can contact the person responsible for the processing of personal data using the contact details provided on the website. If the user contacts INIT by e-mail, he can object to the storage of his personal data at any time. In such a case the conversation cannot be continued.
You have the possibility to subscribe to our Job Alert on the website. When you subscribe to the Job Alert, the data requested from the input mask is transmitted to INIT.
In addition, the following data is collected during registration:
- IP address of the registering person's computer
- Date and time of registration
- Name of the website on which you have subscribed to our Job Alert
As part of the registration process, consent is obtained through a so-called double opt-in procedure. You can cancel the Job Alert at any time using the link provided for this purpose in the Job Alert. Once you have unsubscribed, your e-mail address will be deleted from our newsletter distribution list immediately.
Your personal data is protected against theft and misuse using the latest technical procedures. If personal data is provided, it will be transmitted encrypted (TLS). Under no circumstances we will pass on your data to third parties.
The legal basis for the processing of data after registration for Job Alert by the user is, if the user has given his consent, Art. 6 para. 1 a) GDPR §26 para. 1 BDSG (neu). The collection of the user's e-mail address is used to deliver the Job Alert. The collection of other personal data during the registration process serves to prevent misuse of the services or the e-mail address used.
The data is deleted as soon as it is no longer required for the purpose of its collection. The user's e-mail address is therefore stored as long as the subscription to the Job Alert is active. The subscription to the Job Alert can be cancelled by the user concerned at any time. For this purpose there is a corresponding link in every Job Alert.
With your application, you can not only agree to be used for a specific position, but also agree to be used for other potential positions via Opt In (consent). The legal basis for the processing of the data is Art. 6 para. 1 a) GDPR, if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 para. 1 f) GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 b) GDPR and §26 para. 1 BDSG (neu).
Your data will be used to check whether INIT can also consider you for another job advertisement and include your documents in the decision-making process. The data will be deleted as soon as they are no longer necessary for the purpose of their collection. After 12 months, the data will be converted into basic data, after 24 months these data will also be deleted.
The user has the possibility to revoke his consent to the processing of personal data at any time. To do so, the user can contact the person responsible via the contact details provided on the website. If the user contacts INIT by e-mail, he may object to the storage of his personal data at any time. In such a case the conversation cannot be continued.
Transfer of applicant data
Candidate data will only be disclosed to affiliated companies and service partners if they are acting on our behalf and support INIT in providing their services. A processing of your personal data by commissioned service providers is based on an order processing according to article 28 GDPR.
As a matter of principle, applicant data will only be used in companies of the INIT group. The main case of use is the application in the INIT core companies INIT GmbH, init SE (Holding) and initplan GmbH at the Karlsruhe location. If the job advertisement indicates a location other than Karlsruhe, the applicant data will be transferred to the local companies of the INIT Group accordingly.
As INIT operates globally, the Applicant Data may also be transferred to a location outside the EU and/or your country of origin, or relevant managers and authorised persons may be able to view the data released for them. This is only the case if the job advertisement states a location outside the EU and you explicitly apply for this location. The data is only transferred to the extent necessary to fulfil pre-contractual obligations. The transmission is carried out in accordance with Art. 45 Para. 1 GDPR insofar as an appropriateness decision of the European Commission is available, in accordance with Art. 46 Para. 2 c) GDPR in the case of signed standard data protection clauses or in accordance with Art. 49 Para. 1 a) in the case of consent or in accordance with Art. 49 Para. 1 b) for the fulfilment of the contract.
An application for a job advertisement at a foreign location constitutes consent to the transfer of applicant data to the respective location.
The aforementioned service providers will only be granted access to such applicant data that is necessary for the fulfilment of the respective activity. These service providers are prohibited from passing on your applicant data or using it for other purposes, in particular for their own advertising purposes. If external service providers come into contact with your Applicant Data, we have taken legal, technical and organisational measures and carried out regular checks to ensure that they also comply with the applicable data protection regulations.
In detail, these are the following recipients:
Currently no external service providers.
Your applicant data will not be passed on commercially to other companies.
Google Analytics / Google Tag Manager
We use Google Analytics, a web analytics service provided by Google, Inc. ("Google"), for the purpose of statistically evaluating access to our website. Google Analytics uses "cookies", text files which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of this website is generally transferred to a Google server in the USA and stored there. Google Analytics cookies are stored based on our legitimate interests within the meaning of Art. 6 (1) f) of GDPR. Google is certified under the Privacy Shield Agreement, which guarantees an appropriate level of protection within the meaning of Art. 45 of GDPR. Additionally, we have also added the "anonymizeIP" code to Google Analytics on this website. This guarantees the masking of your IP address so that all data are collected anonymously. Only in exceptional cases will the full IP address be transmitted to a Google server in the US and shortened there.
Google will use this information to evaluate your use of the website, compile reports on website activity, and provide other services related to the use of the website and the Internet to the website operator. The IP address provided by your browser to Google Analytics will not be merged with other Google data.
You can prevent cookies from being saved by setting your browser software accordingly; however, we would like to point out that in this case you may not be able to fully utilise all the functions of this website.
You may also prevent Google from tracking the data generated by the cookies and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the browser plug-in available at the following link (http://tools.google.com/dlpage/gaoptout?hl=en).
The legal basis for the processing of personal data of users is Article 6 (1) (f) GDPR.
The processing of users' personal data enables us to analyse the browsing behaviour of our users. The analysis of the data helps us to put together information about the use of the individual compenents of our website, enabling us to continue improving the website and making it more user-friendly. For these purposes, our legitimate interest also lies in the procesing of personal data in accordance with Article 6 (1) (f) GDPR. The anonymisation of the IP address sufficiently takes account of the interests of users in their protection of personal data.
The data will be erased as soon as it is no longer required for the purpose for which they were originally stored.
For more information on the privacy settings of the Matomo software, please click on the following link: https://matomo.org/docs/privacy/.
Contact / download
On our website, we provide you with the opportunity to contact us via a contact form and to request or download brochures and information electronically as well as to sign up for events and activities. The data entered in the input mask will be transmitted to us and stored. In addition, the IP address of the user as well as the date and time of transmission are stored at the time of sending. Alternatively, it is possible to contact us via e-mail addresses provided. In this case, the personal data of the user transmitted with the e-mail will be stored.
The data will not be passed on to third parties. The data is used exclusively for processing the inquiry and may be forwarded within the INIT Group for this purpose. If you contact a branch outside the EU, we would like to point out that these are third countries under data protection law which may not comply with the data protection standard of the GDPR.
The legal basis for the processing of the data is the existence of the user's consent to Art. 6 para. 1 a) GDPR in the contact form. The legal basis for processing the data transmitted in the course of sending an e-mail is Art. 6 para. 1 f) GDPR. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6 para. 1 b) GDPR.
The processing of personal data serves solely to process the establishment of contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in the processing of the data. The other personal data processed serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
On our site, we integrate videos from Vimeo (www.vimeo.com) to offer our customers recorded content in form of webinars. Since it is not possible to host the videos locally on our server, we use the services of Vimeo, a third-party provider. Due to technical reasons, the integration of Vimeo videos results in accessing the Vimeo servers. Data from your browser or device is transmitted to the Vimeo server. It is also transmitted which of our websites you have visited.
The legal basis for the processing of the personal data of users is Art. 6 para. 1 f) GDPR.
For the use of data from your browser or device in connection with the playing of a video, we refer to the provider's data protection information. Further information on data processing and notes on data protection by Vimeo can be found at https://vimeo.com/privacy.
We offer webinars to our customers via our website. We use the tool GoToWebinar (www.gotomeeting.com/de-de/webinar) from the provider LogMeIn (www.logmeininc.com/). This requires prior registration via the contact form, the data collected in the process can be found in the corresponding paragraph.
During the webinar itself, data will be collected and transmitted to the service provider, who may also set cookies. Among other things, your IP address is recorded, as well as the provider, the operating system and browser used, language settings, webinar duration and type of device used for the webinar.
The legal basis for the processing of users' personal data is the existence of the user's consent Art. 6 para. 1 a) GDPR when registering via the contact form. The legal basis for the processing of personal data in connection with the webinar is Art. 6 para. 1 b) GDPR. The legal basis for the transmission of personal data to the service provider is Art. 6 para. 1 f) GDPR.
For the newsletter dispatch of the North American issue we use Constant Contact, an offer of Constant Contact Inc, 1601 Trapelo Road, Waltham, MA 02451, United States. The provider is based in the United States and is subject to the data protection regulations applicable in the United States. Constant Contact treats the personal data of its recipients confidentially and does not pass them on to third parties.
We take all necessary technical and organisational security measures to protect your personal data against deliberate or accidental manipulation, loss, destruction or access by unauthorised persons. Our security measures are continually updated as new technology becomes available.
You have the right to ask us to confirm whether we are processing specific data and a right to information about this data. You may also request that your personal data be corrected or deleted, or that processing be restricted, or you may oppose the processing of your data. You can also request the transmission of your provided data to yourself and to another responsible party. If there is a legitimate reason to believe that we are processing your personal data incorrectly, a complaint may be lodged with a supervisory authority. Please note that you may not or not fully be able to assert your rights in individual cases if legal, statutory or contractual retention periods prevent this, or the data concerned are required to substantiate, define, or modify your contractual relationship with us or must be stored for billing purposes.
Data Protection Officer
The party responsible for processing of data on this website within the meaning of GDPR is:
init innovation in traffic systems SE
Executive Board: Dr. Gottfried Greschner (Managing Director), Dr. Jürgen Greschner, Matthias Kühn, Jennifer Bodenseh
Changes to this Privacy Statement