HR Administrator

INIT Ireland

Published: 2026-04-23

INIT is the worldwide leading supplier of IT solutions for buses and trains. We assist more than 1,100 transport companies in making public transport more attractive and more efficient and as a result, we make mobility even easier for both the users of our systems and for passengers throughout Europe, America, New Zealand, Australia and Asia.

Shaping the Future of Mobility - together! Together we are making an important contribution to the future of mobility and shaping the public transport of tomorrow. Sounds interesting? Find out more on our homepage - www.initse.com.

The Opportunity

The role of the HR Administrator is to support both our Irish and UK subsidiaries in day-to-day HR operations on a maternity leave cover. This role will sit in our Irish office in Maynooth, Co. Kildare, however, business travel to our office in Nottingham, UK will be required approx. once every 2 months.

This is an initial full time 15-month fixed term contract with the possibility of permanency.

Your responsibilities:

Assist and provide HR advice to employees and managers throughout all stages of the employee life cycle in both our Irish and UK offices
Maintain accurate employee data within the HRIS
Coordinate recruitment, onboarding, and contract documentation
Support absence, disciplinary, and grievance processes
Complete HR reporting and support compliance requirements as required
Support payroll administration, in coordination with our payroll provider (ADP) including responding to employee payroll queries
Administer time & attendance, benefits, and employee records
Ensure all applicable legal requirements are met
Any other ad-hoc HR duties as required
Conduct all aspects of the role with appropriate level of confidentiality and sensitivity to employee and organizational data

Your qualifications:

Bachelor’s degree in Human Resources, Business Administration or related field
Experience in a HR assistant role with payroll experience being a benefit but not a requirement
Good organizational and time management abilities
Ability to work independently and collaborate effectively with hiring managers and team members
Strong interpersonal skills and ability to handle confidential information with integrity
Exceptional verbal and written communications and influencing abilities, with conflict resolution experience
Availability for business travel once every 2 months to our subsidiary in Nottingham, UK and also occasional travel to our headquarters in Karlsruhe, Germany